Room Hire

St James' Rooms Wath upon Dearne
TERMS & CONDITIONS of ROOM HIRE
1. Any rooms hired under the terms of these conditions are hereinafter referred to as 'the hired premises' and the relevant premises (St James' Rooms) as the building.
2. All applicants for the hire of rooms must be confirmed in writing using the St James' Rooms Hire Booking Form.
3. It is a condition of room hire that the hirer agrees to abide by the terms and conditions of hire.
4. The person responsible for hiring the premises must be 18 years of age or over, and shall be the person who has signed the confirmation booking form. This person is responsible for the payment of fees due respect of the hiring and for the observance of all conditions of hire stated herein.
5. St James' Rooms reserve the right to refuse any application for hire, it shall in its absolute discretion think fit.
6. The hirer must agree to adopt good practice with respect to the principles of equal opportunities.
7. The hirer is responsible for ensuring compliance with the St James' Rooms Housekeeping rules.
8. If a room is to be used as a creche or childcare purposes the hirer must comply with statutory requirements.
9. St James' Rooms reserves the right to refuse permission to hire premises or to cancel any hiring without notice should it have reason to believe that the activities of the hirer will bring the good name of the building or St James' Rooms into disrepute.
10. The right is reserved to St James' Rooms to cancel any hiring without notice where St James' Rooms consider it necessary, for any cause outside of its control.
11. In the event of any hiring being cancelled by the St James' Rooms, any fee paid hereunder will be refunded to the hirer, but St James' Rooms shall not be held liable or required to pay compensation for any loss sustained as a result of, or in any way arising out of the cancellation.
12. St James' Rooms shall not be liable for any loss due to breakdown of machinery, fire, failure of supply of electricity, leakage of water or gas, government restrictions or other external events beyond its control which may cause either the building or the hired premises to be temporarily closed, or the hiring to be interrupted or cancelled.
13. The hirer shall, during the hiring, be responsible for:
a. The efficient supervision of the hired premises, including effective control of children, the orderly and safe admission and departure of persons to and from the premises, and the orderly and safe clearance of the hired premises in cases of an emergency.
b. The safety of the hired premises and the preservation of good order.
c. Ensuring that all users of the hired premises are aware of the emergency exit routes from the building and that all doors giving egress from the hired premises shall be kept unobstructed and immediately available for use during the whole time the premises are in use and no obstruction shall be placed or allowed to remain in any corridor giving access to the hired premises.
d. Ensuring that all fixtures and fittings and portable equipment provided by St James' Rooms are used correctly and that any faults or damage occurring during hire are reported. Where fixtures and fittings are damaged by the hirer or persons invited into the building by the hirer, the hirer will be charged the full cost of repair or replacement.
e. Complying with the access and security arrangements when using the hired premises and not allowing or permitting unauthorised entry at any time.
f. Ensuring that any keys borrowed by the hirer for gaining access to the premises are returned to St James' Rooms as soon as possible afterwards, normally by the next working day, unless otherwise arranged. A charge of £10 plus VAT will apply if keys are not returned on time.
14. The hirer will be responsible for paying for all breakages and damage of property due to misuse or negligence by the hirer, or person for whom the hirer has responsibility.
15. The hirer shall not pass keys loaned by St James' Rooms for purpose of gaining entry to the premises after normal working hours to any third party, or allowing them to be copied.
16. No animals are allowed into the building, with the exception of Guide Dogs for the Blind/Work Dogs.
17. No smoking is permitted in any part of the building including the outside of any entrance doors.
18. The consumption, sale and display of alcohol or any beverages containing alcohol is not allowed on the premises without obtaining the prior written permission from St James' Rooms.
19. No flags, emblems, placards, posters or other decorations shall be displayed outside any part of the building without the previous consent in writing of St James' Rooms.
20. The hirer shall, at the expiration of the period of the hiring, leave the hired premises in a clear and orderly state, removing all accumulated rubbish and ensure that windows are securely closed, and that any furniture is in the same position as it was at the commencement of the hiring and that all room lights have been turned off in the hired premises.
Equal Opportunities Policy
St James' Rooms
Statement of Policy
The aim of this policy is to show the commitment of the Management Committee to the promotion of equality of opportunity in the St James' Rooms.
It is our policy to provide equality for all, irrespective of:
Religious beliefs
Race
Disability
Gender
Marital Status
Sexual Orientation
Age
We are opposed to all forms of unlawful and unfair discrimination.
We recognise that the provision of equal opportunities is not only good management practice; it also makes good business sense.
1. Scope of the Policy
Out policy applies for all those who work, volunteer or use the building, including also contract workers.
2. Equality Commitments
We are committed to:
*Promoting equality of opportunity for all
*Promoting a good harmonious environment in which all persons are treated with respect
*Preventing occurrence of unlawful direct discrimination, indirect discrimination, harassment and victimisation
*Fulfilling all our legal obligation under the equality legislation and associated codes of practice
*Complying with our own equal opportunities policy and associated policies
*Taking lawful action where appropriate
3. Implementation
The management committee has specific responsibility for the effective implementation of this policy. All persons using the building are expected to abide by the policy.

In order to implement this policy we will:
*Communicate the policy to all users of the building and relevant others (building contractors etc.)
*Ensure that adequate resources are made available to fulfil the objectives of the policy.
4. Monitoring & Review
The effectiveness of the policy will be reviewed regularly
5. Complaints
People who use the building who believe that they have suffered any form of discrimination, harassment or victimisation are entitled to raise the matter through agreed procedures. All complaints of discrimination will be dealt with seriously, promptly and confidentially.